If your Apple Mail doesn't seem to be searchable and/or has become so slow it seems to hang your Mac -- or even displays incorrect email content, then it's time you attacked the problem: it's time to rebuild and reindex your Mailbox.
This article describes how to set up your Microsoft Exchange 2010 email account with Mac Mail. Note: Exchange 2010 runs only on Mac OS X version 10.6 or later. If you’re unsure about which OS X version you’re running, click the Apple icon located in the top-left corner and select About This Mac. Open Mac Mail and select Mail Preferences.
Aaargh!!!
This isn't a trivial problem:
Mac users depend on Apple Mail for day-to-day email use, but as those messages come in and go out your Mailboxes will become bloated. When they do, Mail's performance will suffer and you'll find that even something as simple as downloading new messages takes an age.
Before we begin
- Delete messages inside your Deleted Items and Spam folders
- Delete messages you no longer need
- Update to the latest version of Mail
Now you've done that, we may be able to improve things using these two tips:
Step 1: Rebuild
Rebuilding a Mailbox in Mail sound daunting but it really isn't. Launch Mail, select one of your mailboxes and click on the Mailbox menu. At the bottom of the pane choose the Rebuild option. If you have a large mailbox, you can expect the process to take a few hours.
You must repeat this step for each one of your Mailboxes.
While the process takes place, you may experience system performance lag, as it can consume a lot of system resources and memory.
Another caveat, if you use IMAP or Exchange with any of the accounts, the process will redownload every message from the server, so you'll use a lot of bandwidth.
Now that you've completed these steps, work with Mail a little longer. If you are still having issues, or Mail fails to launch, you should try a manual reindex.
Step 2: Reindex
Manual reindexing of Mail messages is the only way to go if the application has become so unresponsive it barely works at all, search is not functioning correctly or the app won't launch.
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Mail will automatically attempt to reindex your messages if it detects problems with the mailboxes, but sometimes a manual reindex is the best option. If you are still having problems with Mail after following step one, try manual reindexing.
Quit Mail if it’s open.
To get to your home Library folder, hold down the Option key, then in the Finder choose Go > Library.
In ~/Library/Mail/V2/MailData, delete any file that begins with “Envelope Index,” such as Envelope Index or Envelope Index-shm. (Before you actually delete the files, it makes sense to copy them to a folder on your desktop.)
Launch Mail and the app will build new Envelope Index files -- this can take a long time if there are numerous messages to go through.
If everything seems to be working correctly, you can now delete the copies of the 'Envelope Index' files from your desktop.
In most cases, these two tips should solve most Mail problems -- I hope they help resolve yours.
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This tutorial explains how to configure your Email account with SiteGround to work on your Mac Mail application.
Configure Mac Mail automatically
You can easily configure your email accounts in Mac Mail with the Mail Autoconfig tool in cPanel.
Open the tool and click on the Mac Mail button.
A new pop-up will appear in which you should select the desired domain and email account in the Domain: and Email: drop-downs.
When you click the Submit button a new section will appear in the pop-up providing you with several options to choose from:
- MacOS® Mail.app® for versions prior to Lion (10.4+)
- MacOS® Mail.app® for Lion (10.7+)
- iOS for iPhone/iPad/iPod and MacOS® Mail.app® for Mountain Lion (10.8+)
Pick the option that suits your case and click the Link button next to it.
Your browser will ask you to download a file on your computer. Download and open it. Then depending on your OS version you may see different steps that are required to be performed different actions, so just follow the instructions you see after opening the file. Once the settings are imported you can open Mac Mail and your account will be imported there.
Important!The Mail Autoconfig feature will work only if your domain name is using the SiteGround nameservers. You can find more information how to find the nameservers for your account here.
Configure Mac Mail manually
To begin with, click on the Apple Icon Menu on the top left of your screen and select the System Preferences.. submenu.
You will be taken to your System Preferences screen where you can adjust various options of your Mac OS. Select the Internet Accounts link to proceed.
Here, you will see a list of all the different accounts you have registered including iCloud, FaceBook, Vimeo, etc. Scroll down and select the Add Other Account.. option.
Next, select to add a Mail account on the next screen.
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A pop-up will appear asking you to fill in your name and the Email address that you want to register with Mac Mail. Note, that people you send emails to will receive them from the name you enter here. This option, however, can be changed later on. Finally, click Sign in to proceed.
Now, you have to fill in the server settings for your Email account:
- Email Address: - should be pre-filled with the value you've entered in the previous screen;
- Username: - enter your full email address as username, i.e [email protected]. It will be used both for the incoming and outgoing connection;
- Password: - enter the password for your email account;
- Account Type: - it's set to IMAP by default. Unless you specifically want to use POP3 you should leave it that way;
- Incoming Mail Server: - add mail.yourdomain.com unless you have a specific MX records configuration for your domain name;
- Outgoing Mail Server: - same as the incoming server;
You can also find the exact settings to use with each of your mail accounts with your Mac Mail in your cPanel -> Email Accounts -> More drop-down menu -> Configure Email Client. The instructions there include both secure and non-secure settings.
Once you fill in all the details, press Sign In to proceed.
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Finally, you will be asked which programs you want to use this account with. The available options depend on the applications you have installed on your account.
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That's it! You can now use your email account with the Mac Mail application.